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Out of office - substitute

With the Out Of Office feature, it is possible for approvers to delegate its responsibility as approver, in a predefined period to another approver in Acubiz. Out of office can be used in case of ...

  • … business travel
  • … vacation
  • … sickleave
  • or other absence

When you activate the Out Of Office feature, you must enter a from- and to- period where the delegation of approval responsibilities is to be transferred

Both days are included in the period

Once the period is specified, selecting an approver who assumes responsibility and privileges, in the same period.

Are both period and approver defined, press the "activate" to activate "Out Of Office" function.

If Out Of Office expires ex. 23-04-2015 it will automatically be disabled d. 24-04-2015 at. 0:01, if you do not manually disable the function.

Delegate approver privileges

When the Out of Office is enabled, the substitute approver assumes the same privileges as you have. Example.

 

Normal approver

Substitute approver

 

Navn

Prokura

Name

Prokura

Out Of Office

Majbrit Hansen

75.000,-

Søren Jensen

50.000,-

Not activated

Majbrit Hansen

75.000,-

Søren Jensen

75.000,-

Activated

Finn Sørensen

20.000,-

Signe Johansen

30.000,-

Not activated

Finn Sørensen

20.000,-

Signe Johansen

20.000,- 

Activated

The change of prokura for the delegate, applies only to the employees that the delegate have overtaken the responsibility and role of in the specified period. The staff the delegate approver usually approves for the normal procuration level applies.

 

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