With Acubiz, users are assisted with automated functions. Acubiz uses OCR (Optical character recognition) to scan for information on the receipt. It is important to establish that the OCR function is an aid to the user and that the user themselves must check that the OCR scanned information is correct.

Acubiz scans for the following information:

• Amount
• Date
• Currency

See also: Take pictures of your receipts with the best results

OCR scanning of amounts

When Acubiz scans an amount from the receipt, it is important that the user checks that the amount matches the receipt. If the user changes the amount in relation to the amount that the OCR scan has found, then this difference in the amounts will be visible to the approver/manager of the transaction.

Example:

• The OCR scan has found the amount: 410.92
  The user has changed the amount to: 591.00

Therefore, the approver / manager will receive this information:

And on the entry itself, the approver can see what has been OCR scanned and the amount that the user has entered (changed).

The receipt is then checked to see if the receipt has the same amount as what the user has entered. If not, the expense must be rejected so that the user can make corrections so that the expense is correct.

This information will also be present if the OCR scan finds an incorrect amount or no amount at all.

If you do not wish to use the OCR scanning function, users can deactivate the function as follows:: App configuration and settings