When working with user data, some values are specified for each user that may have reference to the same or other data tables in Acubiz. Therefore, it is important that the data validity is in order, otherwise these references will not be valid and Acubiz will not work as intended. It could be the following scenarios (this is not an exhaustive list)
User creation
All users must specify a unique key that the user is maintained based on.
Logical test |
Is this key already present in Acubiz? |
|
Result of logical test |
Yes |
No |
Action |
The user is updated with changes since the last update |
The user is created in Acubiz as a new user. |
Detailed indication of flow for user maintenance.
When updating employee data via an automated file import, it is done according to the following flow based on SearchKey as a common key (identifier):
(1) FILE => (2) TEMP-TABLE => (3) USER DATABASE (Staff)
This means that all data from the (1) file is compared with the data in the (2) TEMP table and takes place according to the following flow:
(Click on the image to enlarge)
Specification of user approver.
This key is also the reference for the approver specified on the individual user. If an invalid reference is submitted, the user will be created without approver.
Logical test |
Is the approver found as a user record? |
|
Result of logical test |
Yes |
No |
Action |
The user gets the user as the approver in Acubiz |
The user is created / updated with [blank] approver = no approver. |
Indication of dimension values
If financial dimensions are used in Acubiz (e.g. department, Costcenter, project, etc.) in certain cases a default dimension value can be specified for the individual users. This could be a permanent department or costcentre. This is specified in the fields Dim1…Dim9.
Logical test |
Does the Dimensions value specified on the user exist in the dimensions table? |
|
Result of logical test |
Yes |
No |
Action |
The user gets the dim value as the default value in Acubiz |
Users are created / updated with [blank] Dim value (ie no default value) as this is not available. |
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