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Welcomemail - Expense Reports

Dear colleagues

As of XX.XX.XXXX we introduce Acubiz - an online based system for managing company-paid employee travel expenses. The primary goal of introducing Acubiz is to reduce the time spent on reporting and to exempt yourself from difficult manual processes, thus making everyday life easier for you. In this mail you will find introduction and guidance for the use of Acubiz.

Depending on your role in the company, you are EMPLOYEE and APPROVER (MANAGER):

Apps for smartphone - use on the go:

Who:

You as EMPLOYEE

You as APPROVER (MANAGER)

What:

You have company related expenses that you need to account for. You must use the Acubiz One App for your smartphone (Apple, Android)

You have employees where you must approve expenses when the employee has settled. You must use the Acubiz One App for your smartphone (Apple, Android)

Get started:

Click here to install the Acubiz One app

Click here to install Acubiz One app

Access:

When you log in to Acubiz One, use the following information:
1) CompanyID: XXXXXX
2) Username: Your e-mail address
3) Your personal password
How to get your password
How to log in to Acubiz One

When you log in to Acubiz One, use the following information:
1) CompanyID: XXXXXX
2) Username: Your e-mail address
3) Your personal password
How to get your password
How to log in to Acubiz One

How to:

Using your company Credit Card

Having a cash expense
Se an introduction video

If you have to approve costs from your employees

See an introduction video

Access to Acubiz EMS on web:
For further processing of your costs, log in to your browser for the web-based Acubiz EMS.
Link: https://www.acubizems.com/xxxxxxxx
See a short introduction video for Acubiz web-based solution

Company Policy and Guidelines:
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

The flow is as follows: 

On the move

 

At the Office

 

APPROVER (Manager)

 

FINANCE 
DEPARTMENT

You take a picture of your receipt using Acubiz One and send it to Acubiz EMS

You log on to Acubiz EMS web and make further processing and send for approval at your manager

The approver uses Acubiz One to approve the costs of his/her employees

The finance department settles everything about accounti and keeps the auditor happy.

Acubiz Online Helpcenter 
You also have the option to find instructions on the Acubiz Help Center and should make your start easy and painless: http://www.acubizems.com/helpcenter 
 
Videoguides
To see introductory videos that show more about Acubiz's various apps and services, visit Acubiz Video Library on YouTube: http://www.acubiz.com/video-introduction 

Questions:
If you have specific questions regarding Acubiz, contact your Acubiz Superuser in the company
- XXXXXXXXXXX
- XXXXXXXXXXX


Enjoy

Regards
Finance department 

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