It is during this period that you get tested the areas in Acubiz and tests if everything is set up as agreed - ie POC = Prove Of Concept.

1. Check chart of accounts and account numbers / names (make it easy for users)
2. Check user creation - are all relevant users created in Acubiz with correct roles?
3. Check dimensions - are all created and named correctly?

Look through the checklist (below).

Credit Card data

• Is power of attorney completed and submitted
• Have there been transactions (day files) from the credit card provider
• Are the postings set up
• Delivered the transactions with the correct key (employee ID)
• Are the transactions matched on employees

Users

Basic employee information:

• First and last name (position taken to make names unique)
• E-mail address (for SSO it must be AD e-mail)
• Employee number in connection with payroll system
• Approver (immediate manager / manager)
• Roles specified correctly (approver, Administrator, Finance)

Employee interim account

• Expenses, cash withdrawals and private purchases on credit cards
• Travel and travel allowance
• Privately paid credit cards

Other options:

• Default dimensions specified on employee (if possible)
• Email settings
• Company Policy Management rules stated (Spot check)

Dimensions:

• Correct dimension levels indicated
• Which levels should be displayed to the user
• What levels are mandatory
• Correct "name labels" specified (language controlled)
• Are all dimension values created
• Possibly. dimensional dependence
• Dimension approval

Accounting

Chart of accounts

• All relevant accounts have been created
• Are all accounts with correct postings (account numbers)
• Mandatory at dimension level indicated
• VAT codes specified
• Explanations activated
• Correct salary types on system accounts

Split accounts

• Is split accounts created

Notifications and reports:

Status mail

• Day(s) selected for notifications (M, T, W, T, F)

Doublet reporting

Company Policy Manager (CPM) report

Data exchange (Master data integration)

FTP data exchange

• FTP accounts created
• FTP access controlled
• Import of employees
• Import of dimensions
• Export of posting files

Web service data exchange

• Export of posting data

Export (accounting integration)

Export to be used

• Provisions
• Settled costs
• Invoice export
• Salary exports
• Salary export (Time registrations)

Formats set

• Correct columns
• Date format
• Numeric format
• Summary
• Tested and checked

Types of integration

• Automatic export
• Manual export