Test period (POC) and checklist

During this period, you'll test Acubiz to ensure everything is set up as agreed—this is the Proof Of Concept (POC).

1. Verify the chart of accounts and account names for user-friendliness.
2. Ensure all relevant users are created in Acubiz with the correct roles.
3. Confirm that all dimensions are created and named correctly.

Look through the checklist (below).

Credit Card data

• Is the power of attorney submitted?
• Have credit card transactions been received?
• Are postings configured?
• Were transactions delivered with the correct employee ID?
• Are transactions matched to employees?

Users

• Basic employee information:
  • First and last name (position taken to make names unique)
  • E-mail address (for SSO it must be AD e-mail)
  • Employee number in connection with payroll system
  • Approver (immediate manager / manager)
  • Roles specified correctly (approver, Administrator, Finance)
• Employee interim account
  • Expenses, cash withdrawals and private purchases on credit cards
  • Travel and travel allowance
  • Privately paid credit cards
• Other options:
  • Default dimensions specified on employee (if possible)
  • Email settings
  • Company Policy Management rules stated (Spot check)

Dimensions:

• Correct dimension levels indicated
• Which levels should be displayed to the user
• What levels are mandatory
• Correct "name labels" specified (language controlled)
• Are all dimension values created
• Possibly. dimensional dependence
• Dimension approval

Accounting

• Chart of accounts
  • All relevant accounts have been created
  • Are all accounts with correct postings (account numbers)
  • Mandatory at dimension level indicated
  • VAT codes specified
  • Explanations activated
  • Correct salary types on system accounts
• Split accounts
  • Is split accounts created

Notifications and reports:

• Status mail
  • Day(s) selected for notifications (M, T, W, T, F)
• Doublet reporting
• Company Policy Manager (CPM) report

Data exchange (Master data integration)

• SFTP data exchange
  • SFTP accounts created
  • SFTP access controlled
  • Import of employees
  • Import of dimensions
  • Export of posting files
• Web service data exchange
• Export of posting data

Export (accounting integration)

• Export to be used
  • Provisions
  • Settled costs
  • Invoice export
  • Salary exports
  • Salary export (Time registrations)
• Formats set
  • Correct columns
  • Date format
  • Numeric format
  • Summary
  • Tested and checked
• Types of integration
  • Automatic export
  • Manual export