Test period (POC) and checklist

It is during this period that you get tested the areas in Acubiz and tests if everything is set up as agreed - ie POC = Proof Of Concept.

1. Check chart of accounts and account numbers / names (make it easy for users)
2. Check user creation - are all relevant users created in Acubiz with correct roles?
3. Check dimensions - are all created and named correctly?

Look through the checklist (below).

Credit Card data

• Is power of attorney completed and submitted
• Have there been transactions (day files) from the credit card provider
• Are the postings set up
• Delivered the transactions with the correct key (employee ID)
• Are the transactions matched on employees

Users

• Basic employee information:
  • First and last name (position taken to make names unique)
  • E-mail address (for SSO it must be AD e-mail)
  • Employee number in connection with payroll system
  • Approver (immediate manager / manager)
  • Roles specified correctly (approver, Administrator, Finance)
• Employee interim account
  • Expenses, cash withdrawals and private purchases on credit cards
  • Travel and travel allowance
  • Privately paid credit cards
• Other options:
  • Default dimensions specified on employee (if possible)
  • Email settings
  • Company Policy Management rules stated (Spot check)

Dimensions:

• Correct dimension levels indicated
• Which levels should be displayed to the user
• What levels are mandatory
• Correct "name labels" specified (language controlled)
• Are all dimension values created
• Possibly. dimensional dependence
• Dimension approval

Accounting

• Chart of accounts
  • All relevant accounts have been created
  • Are all accounts with correct postings (account numbers)
  • Mandatory at dimension level indicated
  • VAT codes specified
  • Explanations activated
  • Correct salary types on system accounts
• Split accounts
  • Is split accounts created

Notifications and reports:

• Status mail
  • Day(s) selected for notifications (M, T, W, T, F)
• Doublet reporting
• Company Policy Manager (CPM) report

Data exchange (Master data integration)

• SFTP data exchange
  • SFTP accounts created
  • SFTP access controlled
  • Import of employees
  • Import of dimensions
  • Export of posting files
• Web service data exchange
• Export of posting data

Export (accounting integration)

• Export to be used
  • Provisions
  • Settled costs
  • Invoice export
  • Salary exports
  • Salary export (Time registrations)
• Formats set
  • Correct columns
  • Date format
  • Numeric format
  • Summary
  • Tested and checked
• Types of integration
  • Automatic export
  • Manual export