It is during this period that you get tested the areas in Acubiz and tests if everything is set up as agreed - ie POC = Prove Of Concept.
- Check chart of accounts and account numbers / names (make it easy for users)
- Check user creation - are all relevant users created in Acubiz with correct roles?
- Check dimensions - are all created and named correctly?
Look through the checklist (below).
Credit Card data
- Is power of attorney completed and submitted
- Have there been transactions (day files) from the credit card provider
- Are the postings set up
- Delivered the transactions with the correct key (employee ID)
- Are the transactions matched on employees
Users
Basic employee information:
- First and last name (position taken to make names unique)
- E-mail address (for SSO it must be AD e-mail)
- Employee number in connection with payroll system
- Approver (immediate manager / manager)
- Roles specified correctly (approver, Administrator, Finance)
Employee interim account
- Expenses, cash withdrawals and private purchases on credit cards
- Travel and travel allowance
- Privately paid credit cards
Other options:
- Default dimensions specified on employee (if possible)
- Email settings
- Company Policy Management rules stated (Spot check)
Dimensions:
- Correct dimension levels indicated
- Which levels should be displayed to the user
- What levels are mandatory
- Correct "name labels" specified (language controlled)
- Are all dimension values created
- Possibly. dimensional dependence
- Dimension approval
Accounting
Chart of accounts
- All relevant accounts have been created
- Are all accounts with correct postings (account numbers)
- Mandatory at dimension level indicated
- VAT codes specified
- Explanations activated
- Correct salary types on system accounts
Split accounts
- Is split accounts created
Notifications and reports:
Status mail
- Day(s) selected for notifications (M, T, W, T, F)
Doublet reporting
Company Policy Manager (CPM) report
Data exchange (Master data integration)
FTP data exchange
- FTP accounts created
- FTP access controlled
- Import of employees
- Import of dimensions
- Export of posting files
Web service data exchange
- Export of posting data
Export (accounting integration)
Export to be used
- Provisions
- Settled costs
- Invoice export
- Salary exports
- Salary export (Time registrations)
Formats set
- Correct columns
- Date format
- Numeric format
- Summary
- Tested and checked
Types of integration
- Automatic export
- Manual export
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