During this period, you'll test Acubiz to ensure everything is set up as agreed—this is the Proof Of Concept (POC).
- Verify the chart of accounts and account names for user-friendliness.
- Ensure all relevant users are created in Acubiz with the correct roles.
- Confirm that all dimensions are created and named correctly.
Look through the checklist (below).
Credit Card data
- Is the power of attorney submitted?
- Have credit card transactions been received?
- Are postings configured?
- Were transactions delivered with the correct employee ID?
- Are transactions matched to employees?
Users
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Basic employee information:
- First and last name (position taken to make names unique)
- E-mail address (for SSO it must be AD e-mail)
- Employee number in connection with payroll system
- Approver (immediate manager / manager)
- Roles specified correctly (approver, Administrator, Finance)
-
Employee interim account
- Expenses, cash withdrawals and private purchases on credit cards
- Travel and travel allowance
- Privately paid credit cards
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Other options:
- Default dimensions specified on employee (if possible)
- Email settings
- Company Policy Management rules stated (Spot check)
Dimensions:
- Correct dimension levels indicated
- Which levels should be displayed to the user
- What levels are mandatory
- Correct "name labels" specified (language controlled)
- Are all dimension values created
- Possibly. dimensional dependence
- Dimension approval
Accounting
-
Chart of accounts
- All relevant accounts have been created
- Are all accounts with correct postings (account numbers)
- Mandatory at dimension level indicated
- VAT codes specified
- Explanations activated
- Correct salary types on system accounts
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Split accounts
- Is split accounts created
Notifications and reports:
- Status mail
- Day(s) selected for notifications (M, T, W, T, F)
- Doublet reporting
- Company Policy Manager (CPM) report
Data exchange (Master data integration)
- SFTP data exchange
- SFTP accounts created
- SFTP access controlled
- Import of employees
- Import of dimensions
- Export of posting files
- Web service data exchange
- Export of posting data
Export (accounting integration)
-
Export to be used
- Provisions
- Settled costs
- Invoice export
- Salary exports
- Salary export (Time registrations)
-
Formats set
- Correct columns
- Date format
- Numeric format
- Summary
- Tested and checked
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Types of integration
- Automatic export
- Manual export
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