Cost Distribution

Use Cost Distribution to easily split the amount on an invoice between several cost centers, projects etc, and/or split an invoice over a period of  time (accruals) without creating the extra posting lines manually. You can either enter the gross amount and a VAT code, or enter the net amount and no VAT code, but the methods are different. Good to know: some financial systems require a different method for accruals than the one described here.

Distribute Cost

Steps:

1. 1a. If you want to include VAT & NET accounting, tick the option Direct VAT & NET Accounting.
   1. 1b. If you do not need to include VAT & NET Accounting, tick on option No Rules.
   2. Choose Distribute Cost from the list at the top.
   3. Select which Dimension you want to use from the list - e.g. Project, Cost Centre etc.
   4. Choose the values (i.e. the Projects or the Cost Centres) you want to spread the invoice amount between from the left-hand box and click them into the right-hand box.
   5. Choose to divide the invoice by amount (and enter the exact amount next to each item) percent (and enter the percent for each item) equally
   6. Choose the expense account.
      Good to know: any difference is displayed in red to ensure that you get the correct result.
   7. Optional Step: add a VAT code if you need it.
   8. Click Execute.

Periodize on the Period (Accruals - spreading the cost over set periods

1. 1a. If you want to include VAT & NET accounting, tick the option Direct VAT & NET Accounting.
   1. 1b. If you do not want rules to be activated on accruals invoices, tick the option No Rules.
   2. Choose to spread the invoice over time by selecting Periodize on Period (Important: this is a less usual choice than Periodize on date, below) .
   3. Choose the periods you want to spread the cost over.
   4. Choose the expense account.
   5. Choose a periodization account (accruals account).
      Good to know: Any difference in the amount is displayed in red to ensure that you get the correct result.
   6. Optional Step: add a VAT code if you need it.
   7. Click Execute.

Periodize on Period and Distribute Cost (Combine accruals)

1. If you want to include VAT & NET accounting, tick the option Direct VAT & NET Accounting.
   1.  If you do not want rules to be activated tick the option No Rules.
   2. Select the option Periodize on Period and Distribute Cost.
   3. Choose the periods you want to spread the cost over.
   4. Select Dimension table or dimensions from the list - e.g. Cost Centre, Project.
   5. Choose which values you want to spread the cost over by moving them from the left-hand box to the right-hand box
   6. Choose to divide the amount by amount (and enter the exact amount for each distribution) percent (and enter the correct percent for each distribution) equally 
   7. Choose the expense account.
   8. Choose the accruals account.
      Good to know: any difference in the amount is displayed in red to ensure that you get the correct result.
   9. Optional Step: add a VAT code if you need it.
   10. Click Execute.

Periodize on date (Accruals based on date)

1. If you want to include VAT & NET accounting, tick the option Direct VAT & NET Accounting.
   1. If you do not want any rules to be activated on these invoices tick the option No Rules.
   2. Choose the Starting Date and number of months.
   3. Choose the expense Account.
   4. Choose the accruals Account.
      Good to know: any difference in the amount is displayed in red to ensure that you get the correct result.
   5. Optional Step: add a VAT  Code if you need it.
   6. Click Execute.

Accruals based on Periodize on Date and Distribute the Cost

1. If you want to include VAT & NET accounting, tick the option Direct VAT & NET Accounting.
   1. b. If you do not need to include VAT & NET Accounting, tick the option No Rules.
   2. Choose the starting date and number of months.
   3. Select the dimension you want to use from the list and select the values 
   4. Choose the expense account.
   5. Choose the accruals account.
      Good to know: any difference in amount is displayed in red to ensure that you get the correct result.
   6. Optional Step: add a VAT Code if you need it.
   7. Click Execute.