Worklist View

The Worklist is the main view of the Bookkeeper module where you see all the active transactions for the clients to which you have access. The fields you see in the Worklist are defined in Transaction Setup in the Admin module and these will also be displayed as header fields when you open a transaction. However, you can make your own changes in the Column Setup, choose which Document Status and Approver Status is standard for you, write comments and edit several invoices simultaneously using the Multi-edit function.

Listed Invoices: Filtering the worklist

You can filter the worklist in several ways - by Document Status, Approval Status and Client or you can leave all of these unfiltered so you will see all unexported transactions.

Document Status

Select the Document Status you want to filter by in the drop-down list.

Approval Status

Select the Approval Status you want to filter by in the drop-down list.

Clients

Steps:

1. Select the field above the list  "All Clients".
2. Choose which Client or Clients you want to see in the Worklist.
3. Optional Step: Set as Default client
   If you set a Default client only the transactions for that client or clients will be visible in the Worklist every time you open Compello Process.
4. Click Apply Filter

The transactions for the selected client or clients  will be visible in the worklist for that session only.

Filter

This option is useful to show invoices containing specific information in the Header and/or Posting lines.

Steps:

1. Select "Filter" field above the invoices in the list.
2. Choose the Header Lines option (default).
3. Choose the Posting Lines option.
4. Click "Keep"
5. Enter information that you want to use to find invoices - e.g. archive number, invoice number.
6. Click the icon .

Column Setup

Column setup is a way of customizing your personal view of the transactions in a way that does not conflict with the main transaction setups. Transaction Setup by contrast is created in the Admin module and applies to all users of the specified modules. In the Transaction Setup, the administrator selects whether fields are visible, editable, read only, or mandatory.

Steps:

1. Select Column Setup in the top right-hand corner of the Worklist.
2. Choose Header Line.
3. Select which fields you want to be visible or not.
4. Select either Keep, For this session or Reset.

Header Fields Order

You can change the order of the Header fields in the Worklist by dragging them over to the position you want. The change is saved as default and will be visible at any sessions for you.

Approve, Reject and Forward from Worklist

Bookkeeper with approval access can approve, reject or forward transactions directly from the Worklist.

Steps:

1. Select the transaction in the Worklist.
2. Click symbol " " on the left-hand side of the line.
3. Choose what you want to do:
   1. Approve
   2. Reject
   3. Forward