Multiple Employments per Employee
In mTIME, it is possible to have multiple employments per employee if desired. An employee with multiple employments can quickly switch between them by selecting from a list at the bottom of mTIME. To assign multiple employments to an employee, mTIME must be correctly configured.
Setting up an Employee for Multiple Employments
To enable this feature, you need to go to mTIME’s System Setup and activate the configurations: Active_Directory_integration and TMS_Int_ShowButton_ChangeTheEmploymentProfile.
Additionally, in User Administration, you need to create the number of user profiles per employment that you want the employee to have.
System Setup
In Admin/System Settings/System Setup, the configuration options Active_Directory_integration and TMS_Int_ShowButton_ChangeTheEmploymentProfile must be activated.
If the system setting TMS_Int_ShowButton_ChangeTheEmploymentProfile cannot be activated, you should contact mTIME support.
Creating Multiple Employments per Employee
To associate multiple employments with an employee, you must create the same number of user accounts for that employee in mTIME as the number of employments you want to link. The process of creating users in “Admin/Users/User” is the same as the normal user creation process. There are two requirements that must be met to bind multiple employments to the same employee.
- The user that will be the employee's main employment must have their "AD Initials" filled in. The users used for secondary employments do not need to have any "AD Initials" entered.
2. All users created for the employee's employments must have the same CPR number. It is the CPR number that links the users to the employments together.
User intitials
The employee's user initials for the secondary hires can advantageously be named by starting with the user's initials for the primary hire followed by an employee number, a consecutive number, or any other identifier one wishes to use. The advantage of this is that the users will be grouped together in the user overview in Admin/Users.
Creating a new user in mTIME
Open the administration window by clicking on the gear icon in the top right corner.
Open the user administration window by clicking on the User button on the left side.
If you wish to create a new user, you should press the Create New button in the user administration window. This will grant you access to the creation window:
Then the following window will appear:
Enter basic information such as name, address, date of employment, etc., and press Save.
The date of employment is the date on which the employee starts.
If the employee is employed in a position entitling them to vacation, the vacation calculation date should also be filled in. Normally, the date of employment should be entered here unless the employee is entitled to accrued vacation under special conditions (e.g., apprentices).
After saving the new employee, return to the user overview, and select the employee you just created by clicking on User Details. When the window opens, you will see that you now have more options available.
Now you can add the remaining employee information. Unit, Manager, and Terms of Employment are mandatory fields that must be completed. It is crucial that Unit, Manager, and terms of employment are filled in, as the employee will not be able to record their hours otherwise.
Various other user settings:
- Employee number: must be filled in if exporting hours to Navision.
- CPR number: Here you can enter the employee's CPR number. The CPR number is not validated.
Email: The employee's email address can be entered here. This is used by the Absence Agent when sending out emails. This requires a mail service to be installed on the server.
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