The Out Of Office feature enables approvers to delegate their approval responsibilities to another designated approver within Acubiz for a specified period. This feature may be utilized in instances of:
- … business travel
- … vacation
- … sick leave
- or other absences
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Important. The purpose of Acubiz's Out of Office function is to delegate the responsibility for approval to another individual, who will assume the same privileges as the person delegating. Consequently, it is essential that the designated deputy holds a position at the same hierarchical level or higher. Delegation to individuals at a lower hierarchical level is discouraged, as it may lead to situations where the deputy is required to approve their own transactions. |
When you enable the Out Of Office feature, it is necessary to specify a start and end date for the delegation of approval responsibilities.
Both days are encompassed within the specified period.
- Once the period has been established, it is necessary to select an approver who will assume responsibility and privileges during the same period.
- If both the period and the approver are defined, please press "activate" to enable the "Out Of Office" function.
- Should the Out Of Office period expire on April 23, 2015, it will be automatically disabled on April 24, 2015, at 12:01 AM, unless the function is manually deactivated prior to that time.
Delegate approver privileges
When the Out of Office feature is activated, the designated substitute approver acquires the same privileges as the primary approver. For example.
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Normal approver |
Substitute approver |
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Navn |
Prokura |
Name |
Prokura |
Out Of Office |
|
Majbrit Hansen |
75.000,- |
Søren Jensen |
50.000,- |
Not activated |
|
Majbrit Hansen |
75.000,- |
Søren Jensen |
75.000,- ▲ |
Activated |
|
Finn Sørensen |
20.000,- |
Signe Johansen |
30.000,- |
Not activated |
|
Finn Sørensen |
20.000,- |
Signe Johansen |
20.000,- ▼ |
Activated |
The modification of prokura for the delegate pertains solely to those employees for whom the delegate has assumed responsibility and role during the designated period. The personnel that the delegate typically approves for the standard level of procuration remains applicable.
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