E-mail administration

In AcubizEMS there are several options to create e-mail notifications to users. The following issues might be considered:

• ADMINISTRATOR:
  - What e-mail users should receive?
  - When should the status e-mail sent out
  - Must emails contain link to the web solution (disabled by default)
• EMPLOYEE:
  - Who should receive my mails
  - Which mails does the employee want to receive

The default setup is AcubizEMS:

• The sending of status e-mail every Friday (if there are unhandled transactions)
• The employee will receive its own e-mails
• Sent emails from Acubiz EMS do not contain web links.

As a concept AcubizEMS are with the following e-mails:

• Action based emails
• Automated e-mails

Automated e-mails:
The following automated emails are sent:

• Status e-mail

Action based e-mails:

Basically, employees receive just a status e-mail, but there is the option of a more detailed approach. AcubizEMS works with action-based e-mails, which means that the sending of an email is sent based on a specified action performed by an employee/approver/FINANCE.

The following action based e-mails is activated by default.

• Authoriser declines the expenses. An e-mail is sent to the employee.
• Finance declines expenses. An e-mail is sent to the employee or the authoriser.

To manage action based emails go to ADMIN --> Additional settings --> Email settings

On the right side each action based e-mail shows if it is active or not active (Yes or No). Tap Save when the changes are made.

Link to web in e-mails

For Acubiz end users (employees and approvers), the focus is primarily on using Acubiz One (mobile). Therefore, e-mails sent from Acubiz do not contain a link to the web solution. This can be changed by a setup, like this:

If "Yes" is enabled, email will contain a link to the web.