FTP - Folder structure

At Acubiz, we select the most secure and simple file transfer protocol by default. Therefore, unless otherwise agreed, our default is SFTP.

What is the difference between SFTP and FTP and what should we choose?

SFTP is a secure method of transferring files over a non-trusted network such as the Internet. SFTP transfer the files using SSH (Secure Shell) encryption, which protects your sensitive account information and data.

FTP is one of the original methods of sending files over the Internet. One problem with FTP is that it sends your password over the network in clear text. This means that anyone can intercept your login credentials, which may lead to unauthorized access to your server.

Both protocols can transfer data and move files between FTP server sites so the performance is the same.

Here is an example of what data looks like using the two protocols where SFTP is encrypted and FTP is clear text.

Therefore, when creating an Acubiz solution, an active choice of transfer method must be made. Unless otherwise noted, Acubiz configures SFTP by default. Upon implementation, our consultants will come closer to this area so that the desired method is chosen.

If automatic exports and imports to/from Acubiz are activated, export files will be placed in specific folders on Acubiz FTP server. From here they can be downloaded when needed.

Note:

1. Acubiz does not retrieve files (data) from external sources (FTP servers). Files (data) must be delivered (transferred) to Acubiz FTP server for further processing.
2. Acubiz does not deliver files (data) to external sources (FTO servers). Files (data) must be retrieved (transferred) from Acubiz FTP server to the company's internal systems for further processing.

Export: data from Acubiz:
Acubiz creates exportfiles every day at. 16:00 CET (If anything to export), and each file has a unique file name. If the files are not downloaded daily, there will be numerus files in each of the folders. 

Export folder structure:

* Noamally the salary file are created manually and therefore not automatic exported. 

The files that are automatic exported is depending on the configuration of Acubiz.

Import: data to Acubiz:
If automatic imports of data are needed, the following folder structure is used: 

Import folder structure:

When the import is complete, the imported file are placed in the Imported folder.

System imports to Acubiz:
Acubiz uses the following directories for system-related entries of E-transactions. These should not be used to other purposes.

[**vendor**] folder can vary depending of the vendor used.