Acubiz recommends that you take a photo of your receipt(s) as soon as you receive it. There are several reasons for this:
- You don't have to save your receipts for a shorter or longer period of time
- The Acubiz match routine will be more accurate
- You will get a better overview
Credit card transactions arrive in Acubiz 1-2 days AFTER the actual purchase, so the receipts you submit are waiting for the transaction to arrive - and only then the match happens. When the match is done, transaction + receipt is sent for approval.
Example of receipt that are pending transaction:
Acubiz matches receipts with transactions these criterias
Amounts are matched at +/- 1% AND Match on currency (if no currency on e-trans then only amounts * are matched). For multiple e-trans with the same amount/currency matching is on closest date - no limit.
* Currency is stated on transactions from the majority of credit card companies.
When you take a picture of your receipts immediately, Acubiz's match criteria will be more accurate and will therefore give you a better overview.
Not recommended method
On the other hand, if you take pictures of your receipts once a week / month, situations can easily arise where incorrect matches between receipts and transactions can occur if there are many transactions at the end of the week/month.
So the best advice from The Acubiz Way is - take photos right away and forget about it again.