Acubiz recommends that you take a photo of your receipt(s) as soon as you receive it - right away. There are several reasons for this:
- You don't have to save your receipts for a shorter or longer period of time
- The Acubiz match routine will be more accurate
- You will get a better overview
Credit card transactions arrive in Acubiz 1-2 days AFTER the actual purchase, so the receipts you submit are waiting for the transaction to arrive - and only then the match happens. When the match is done, transaction + receipt is sent for approval.
Example of receipt that are pending transaction:
Acubiz matches receipts with transactions based on 3 criterias
- Criteria 1: CURRENCY
Match is only made if the currency on the receipt is the same as on the transaction itself. Therefore, it is important to specify the correct currency.
- Criteria 2: AMOUNT
When currency is correct, the receipt is matched with credit card transaction amount (+/- 1%). If there are 2 (or more) transactions with the same amount, match criterion 3 comes into use
- Criteria 3: DATE
There will be matched on date if there are multiple transactions on the same Currency/amount. Therefore, it is important that you take a photo of the receipt on the same day (so you do not have to change the date).
When you take a picture of your receipts immediately, Acubiz's match criteria will be more accurate and will therefore give you a better overview.
On the other hand, if you take pictures of your receipts once a week / month, situations can easily arise where incorrect matches between receipts and transactions can occur if there are many transactions at the end of the week/month.
So the best advice from The Acubiz Way is - take photos right away and forget about it again.