Payment of tax-free refunds, to Finnish users, can be made by various methods.

• SEPA (Finnish payment services)
• Payment via salary system
• Employee vendor payments

At the individual customer, only one of the methods per employee at a time.

Payments must be reported to the Finnish authorities (KATRE - Finnish incomes register) at the same time and this must follow a specific timeline, but depends on the payment method.

Methods:

SEPA (Finnish payment services) file:

With this payment method, both SEPA and KATRE files must be created via Acubiz export. These must be formed in the context of the SEPA file first and then the KATRE file - but in an immediate context. The reason is that these files must contain information about the same transactions - payment and reporting must be linked.

However, the rule is that the report (KATRE) must only be made AFTER the actual payment (SEPA) and within 5 days of the payment taking place.

Flow:

* Only payments related to the report (KATRE) are Travel allownace (per diem) and tax-free mileage. Cash expenses are not included in the KATRE report. "Night allowance" is also not included in the KATRE report file.

Payment via salary

In the case of ordinary payroll payments, the actual payment is made via a payroll system and Acubiz can provide a payroll export file with information about payouts (or payroll deductions) that must be made.

Flow:

Reports to the authorities (KATRE) will be handled by the payroll system.

Employee vendor payments:

Her vil regnskabs systemet (ERP) stå for selve udbetalingen (som regel en bankoverførsel) hvor dette vil blive eksporteret i Acubiz omkostningsfilen til regnskabs systemet. Dog skal udbetalingerne indberettes til KATRE (Finnish incomes register) og derfor skal en KATRE fil foretages.

KATRE filen skal foretages i umiddelbart forlængelse af omkostningseksporten, men KATRE filen må først indberettes EFTER udbetalingerne er foretaget - og senest 5 dage efter udbetalingen er foretaget.

The accounting system (ERP) will be responsible for the actual payment (usually a bank transfer) where this will be exported within the Acubiz cost file. However, the payments must (also) be reported to KATRE (Finnish incomes register) and therefore a KATRE file must be made.

The KATRE file must be made as an immediate extension of the cost export, but the KATRE file must only be reported AFTER the payments have been made - and no later than 5 days after the actual payment.

Flow:

* Only payments related to the report (KATRE) are Travel allownace (per diem) and tax-free mileage. Cash expenses are not included in the KATRE report. "Night allowance" is also not included in the KATRE report file.