Overall process flow for Invoice Management Service (IMS).
- Processes outside Acubiz IMS:
- A: An email is sent with attached PDF-invoice to [org]@acubizinvoice.com
NB. Acubiz does not support signed / encrypted emails. Email must be sent unencrypted. - B: Invoice data is read via BilagsScan
- C: Data from ERP to Bank/Supplier
- A: An email is sent with attached PDF-invoice to [org]@acubizinvoice.com
- Processes within Acubiz IMS
- 1..6: Process and process in Acubiz IMS (see below)
Acubiz IMS works with different roles:
- Invoice Processor
- User who handles incoming invoices
- Requester
- The user who initiated the purchase must be processed in Acubiz IMS
- Approver
- User to approve invoices (whose approval is selected)
- Finance
- User that handles the final flow and export to ERP
- Administrator
- User that creates suppliers, accounts and other settings
See set up access and rights >>
Detailed overview of the process of treatment in Acubiz IMS.
- Treat mail with delivered invoice
- Validation of supplier
- Accounting
- Approval
- Financials Approval
- Export to ERP
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