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Unprocessed Invoices - IMS

When invoices are received in Acubiz IMS, the first point will be the RECEIVED area where invoices received are processed.

AREAS IN RECEIVED:

In the received area, one (or more) invoice(s) may be in the following stages in IMS:

Stages_EN.png

1. UNPROCESSED
Incoming invoices are located in this area until a manual processing is done.

2. SENT TO SCANNING
An invoice sent for scanning will remain here until it is processed

3. BEING PROCESSED
An invoice is being processed

4. PROCESSED
Invoices that have been processed are thus scanned.

5. REJECTED
Invoices rejected

6. ALL BY STATUS
Displays all invoices by status.

 

 

1. UNPROCESSED:

Initial processing of incoming invoices

Invoice_received_unprocessed_EN.png

View the actual invoice by hovering over the camera icon:

Invoice_received_unprocessed_preview_EN.png

Once the invoice is verified, you can continue processing.

Buttons_EN.png

  1. Filter and send:
    Select all invoices and pressing the button, WHITELIST and BLACKLIST e-mail addresses is performed. Whitelisted email addresses are sent for scanning and blacklists are rejected. Invoices that are not on these lists will remain and must be processed manually.
  2. Send to scanning:
    Select the invoices to send for scanning and press the button to send to scan.
  3. Reject:
    Mark the invoices that should not be processed further and thus be rejected.

Points 2 + 3 are automated and no actions must not be taken in these stages. They are mostly for information.

2. SENT TO SCANNING

Invoice sent for scanning and thus accepted.

Invoice_received_sentToScanning_DA.png

3. BEING PROCESSED

Invoice sent for scanning and is being processed through BilagsScan

Invoice_received_processing_DA.png

4. PROCESSED

Area showing the invoices that have been scanned and information is lifted from the invoice and ready for further processing.

Invoice_received_processed_EN.png

5. REJECTED (AFVIST)

View of the rejected invoices before they are sent for scanning.

Invoice_received_rejeced_DA.png

6. ALL BY STATUS

Overview of all incoming invoices and grouped by status.

Invoice_received_allByStatus_EN.png

 

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