When invoices are received in Acubiz IMS, the first point will be the RECEIVED area where invoices received are processed.
AREAS IN RECEIVED:
In the received area, one (or more) invoice(s) may be in the following stages in IMS:
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1. UNPROCESSED 2. SENT TO SCANNING 3. BEING PROCESSED 4. PROCESSED 5. REJECTED 6. ALL BY STATUS
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1. UNPROCESSED:
Initial processing of incoming invoices
View the actual invoice by hovering over the camera icon:
Once the invoice is verified, you can continue processing.
- Filter and send:
Select all invoices and pressing the button, WHITELIST and BLACKLIST e-mail addresses is performed. Whitelisted email addresses are sent for scanning and blacklists are rejected. Invoices that are not on these lists will remain and must be processed manually. - Send to scanning:
Select the invoices to send for scanning and press the button to send to scan. - Reject:
Mark the invoices that should not be processed further and thus be rejected.
Points 2 + 3 are automated and no actions must not be taken in these stages. They are mostly for information.
2. SENT TO SCANNING
Invoice sent for scanning and thus accepted.
3. BEING PROCESSED
Invoice sent for scanning and is being processed through BilagsScan
4. PROCESSED
Area showing the invoices that have been scanned and information is lifted from the invoice and ready for further processing.
5. REJECTED (AFVIST)
View of the rejected invoices before they are sent for scanning.
6. ALL BY STATUS
Overview of all incoming invoices and grouped by status.
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