Financial approval is the last step in an invoice approval flow. From here, a final check of the invoice and the information on the invoice is taken. This is done before data is exported to the ERP system for bookkeeping and payment.

Acubiz IMS is an open invoice handling system where everyone involved can make changes to the invoice while the invoice is in flow. Invoice processor/Finance are the only ones who can change the vendor information on an invoice.

Financial control

Then select Finance

Approve an invoice:

Go to the item Financial Approval

Make sure the attached invoice is correct

In the overview can be approved directly via the tick:

Make corrections to the invoice before approval

Click on the pen to open the invoice

When the invoice is open, all areas can be checked and possibly updated correctly before posting

The following areas can be updated:

• Vendor
  Check that it is the correct supplier information. Check primarily the Supplier customer number, as this number is used for the accounting of the creditor in the accounting system
• Invoice
  Basic information about the invoice such as invoice number, type (invoice or credit note) and invoice date
• Payment
  Here you enter the payment information found on the invoice
• Process status
  An insight into the flow that the invoice has been through before the financial control.
• Accounting and dimensioning
  Here can be updated with the correct posting and dimensioning for correct posting in the accounting system

From the invoice header you can select APPROVE via and the invoice is approved 

Ready for export

When the invoice is ready for export, depending on the setup, an export can be made to a file, which is loaded / processed in the ERP system.

Read more detailed information on creating a manual export file >>