Invoices for processing in Acubiz
To get supplier invoices through approval flow in Acubiz, invoices can come to Acubiz according to 2 methods.
Specific Acubiz invoice email mailbox
When you get Acubiz invoice management (IMS), you can have one or more companies (accounts) associated with Acubiz. Each company / account is assigned its own individual Acubiz e-mail mailbox (e-mail address) for handling incoming supplier invoices.
You will of course be informed of the specific e-mail address before using Acubiz invoice management.
PDF invoice sent to Acubiz
Obtaining supplier invoices for processing in Acubiz can be done based on two methods
- Supplier sends invoices directly to Acubiz
- Supplier sends invoices to the company, the company sends to Acubiz
Supplier sends directly to Acubiz (recommended)
This method is the easiest administrative as it saves the manual handling internally in the company before the invoice is actually processed in Acubiz. The individual suppliers are informed about the specific e-mail address to which they will in future send invoices.
Supplier for invoice to the company
The administratively cumbersome but most commonly used method is that a supplier sends an invoice to the company's internal invoice mail where an administrator (usually the finance department) monitors this mailbox and ensures that relevant invoices are forwarded to Acubiz for invoice handling. This is a manual action before the invoice arrives at Acubiz.
This method also means that you as a company yourself check/validate which supplier invoices are actually to be processed in Acubiz. At the same time, this method also provides access to the history of received supplier invoices in the company's internal IT system.
OIOUBL (electronic invoices)
More and more suppliers are using electronic invoicing (not PDF, although this is also electronic) also called OIOUBL.
Electronic invoices work by the supplier sending the invoice in OIOUBL format to the company's EAN number through the Nemhandelsregisteret, and then directly to Acubiz.
Acubiz invoice management loads the electronic invoices that the company receives, reads the invoice information and prepares the invoice for inspection, approval and subsequent processing in the finance department.
Contact Acubiz to find out more about purchasing this feature.
When invoice comes to Acubiz
Regardless of whether one or the other method is used, invoices will have to be processed in Acubiz once before they have been sent to Acubiz.