Configure Automatic Transaction Matching

Handling Unallocated Credit Card Transactions

In the Finance ➔ Unallocated section, credit card transactions that the system has not yet automatically matched to an employee profile are collected. This situation typically occurs the first time a new corporate credit card is used, as the card's unique identifier has not yet been linked to a user in the system.

Role and Responsibilities

The handling of unallocated transactions is managed by the organization's Acubiz Pro user (read more in the article What is a Pro User?). The task consists of validating transaction data and manually creating the link to the correct employee.

This validation ensures:

• That transactions are automatically sent to the correct employee's app for settlement.
• That the company's financial data and cost allocation remain accurate.
• An efficient and streamlined process for the organization's overall expense management.

Guide: Establishing Automatic User Linking

By linking an unallocated transaction to an employee, the system is configured to automatically connect and distribute all future transactions from the respective card to the correct profile. This minimizes manual administration going forward.

How to do it:

1. Navigate to Finance ➔ Unallocated.
   
2. Click the plus icon (+) to expand the credit card provider.
3. Click the plus icon (+) next to the transactions for the specific employee.
4. Check one of the transactions in the checkbox.
5. Click the Create Automatic User Link button.
6. Select the employee who should be assigned the transactions going forward.
7. Click Create Automatic User Link again to confirm the choice.
8. On the confirmation page, click Save and Run Distribution of E-Transactions.
   

Future transactions from this card will now automatically be assigned to the selected user.

ℹ️ NOTE REGARDING PRIVATELY PAID CORPORATE CREDIT CARDS:

Be especially careful to specify the correct payment type (checkmark) for each card, if it is a privately paid corporate credit card.