Finnish users can receive tax-free refunds through various methods.

• SEPA (Finnish payment services)
• Salary system payments
• Employee vendor payments

Only one method can be used per employee at a time.

Payments must be reported to the Finnish authorities (KATRE) simultaneously, following a specific timeline based on the payment method.

Methods

SEPA (Finnish payment services) file

Both SEPA and KATRE files must be created via Acubiz export, with the KATRE file linked to the SEPA payment. Reports (KATRE) must be submitted after payment (SEPA) within 5 days.

Flow:

Only Travel allowance (per diem) and tax-free mileage are included in the KATRE report; cash expenses and "Night allowance" are excluded.

Salary payments

For payroll payments, Acubiz provides a payroll export file detailing payouts. The payroll system handles KATRE reporting.

Flow:

The payroll system manages KATRE reports.

Employee vendor payments

The ERP handles payments (usually via bank transfer) and exports them within the Acubiz cost file. KATRE reporting is required post-payment, within 5 days.

Flow:

Only Travel allowance (per diem) and tax-free mileage are included in the KATRE report; cash expenses and "Night allowance" are excluded.