Acubiz makes it easy to use power of attorney amounts for transaction approvals. This feature is available for both regular users (employees) and managers/approvers.

Approval Limits

Here’s an example of a user profile in Acubiz.

Approver Power of Attorney

What is the power of attorney amount for approvers when approving transactions in:

Maximum Approval in Acubiz 

• This is the amount an approver can approve in EMS before the transaction needs to go to another approver with a higher power of attorney.
• The default amount is 999999 (in system currency).

Approval Flow

Here are the different approval flows available in Acubiz:

1. Linear Approver (Standard approval flow)
   1. All transactions are sent for approval to the approver assigned to the user.
   2. If the power of attorney limit is exceeded, the approver's manager is consulted in the hierarchy.
      1. An approver with power of attorney can approve, regardless of their position in the hierarchy. Managers without power of attorney can be skipped.
2. Linear Approval with Fixed Last Approver
   
   1. All transactions are sent for approval to the approver assigned to the user.
   2. If the power of attorney limit is exceeded, the approver's manager is consulted in the hierarchy.
      1. An approver with power of attorney can approve, regardless of their position in the hierarchy. Managers without power of attorney can be skipped.
   3. The user has a final approver who must approve after the approver in points 1/2.
3. Linear Approval with Incremental Approval
   
   1. All transactions are sent for approval to the approver assigned to the user.
   2. If the power of attorney limit is exceeded, the approver's manager is consulted in the hierarchy.
   3. All approvers must approve until the last approver with power of attorney gives final approval.
      1. This means that approval may be required from multiple approvers before final approval is granted.
4. Dimension Approval
   
   1. All transactions are sent for approval to the approver specified on the dimension (e.g., department, diet center, project).
   2. If the power of attorney limit is exceeded, the approver's manager is consulted in the hierarchy.
   3. An approver with power of attorney can approve, regardless of their position in the hierarchy.
      1. Managers without power of attorney can be skipped.
5. Dimension Approval with Fixed Last Approver
   
   1. All transactions are sent for approval to the approver specified on the dimension (e.g., department, diet center, project).
   2. If the power of attorney limit is exceeded, the approver's manager is consulted in the hierarchy.
      1. An approver with power of attorney can approve, regardless of their position in the hierarchy. Managers without power of attorney can be skipped.
   3. The user has a final approver who must approve after the approver in points 1/2.

Employee Power of Attorney (De Minimis Limit)

To help reduce the approval workload for employees' direct managers, you can set a de minimis limit for when a transaction needs approval in EMS.

1. The default is 0, meaning all transactions are sent for approval to the nearest manager/approver.
2. If a specific amount is set, for example, 200:
   1. Any amount under 200 will NOT be sent for approval and will go directly to finance approval.
   2. Amounts over 200 will be sent for normal approval to the nearest manager/approver.

The amount is set per. user in Acubiz.

Changing the approval methodology requires an Acubiz employee to configure your Acubiz for the desired setup.