Out of Office: Delegate Your Approver Role to a Deputy

The Out of Office feature is intended for employees with an approver role who require a substitute for a specific period—for example, during holidays or sick leave. The feature is easily activated in Acubiz by specifying the start and end dates of the period and selecting your substitute.

Important regarding the choice of substitute:

To ensure compliance and prevent employees from approving their own transactions, your substitute must already hold an approver role in Acubiz at an equivalent or higher level than your own.

If you have any doubts regarding the setup or the selection of a substitute, please contact your organization's Acubiz Pro User (What is a Pro-User?).

Enable Out of Office

Access settings by clicking the button at the bottom:

Select MY ACCOUNT:

Find "OUT OF OFFICE" and toggle the switch to activate it.

Complete the required fields:

• Toggle to activate/deactivate.
• Approver: Select the substitute who will approve transactions for you.
• From date: Enter when the substitute rule starts.
• To date: Specify when the rule ends.

Click the check mark in the upper right corner to finish.

The feature is now enabled.