Withdrawing cash on company credit cards involves two steps:

• Step 1: Withdraw cash
• Step 2: Use cash for payment

After that, you can enable or disable automatic submitting

Action 1: Cash Withdrawal

A user withdraws cash using their company credit card, possibly abroad, to pay at locations that don't accept credit cards.

Example: The user withdraws 100EUR on the company credit card

• A transaction is triggered when 100EUR is withdrawn from the company credit card, making the employee liable for that amount (e.g., 750.00 DKK).
• To avoid salary deductions for this withdrawal (See the posting flow for cash withdrawals on company credit cards), the employee must document the business purpose of the expense.
• In Acubiz, cash withdrawals are automatically sent for manager approval without user input, though this can be modified if needed.
  See Enable or disable automatic submitting

Action 2: Cash Payment

The user has 100 EUR cash to pay for goods. After payment, cash outlays must be created for the purchase receipts.

• The user owes the company 100 EUR after withdrawing cash from its account.
• The user spends 100 EUR in a store and receives a receipt.
  • The user takes a picture of the receipt to create a cash expense.

Current status:

• Debt = 100 EUR (cash withdrawal)
• Receivable = 100 EUR (cash expense)
• Balance = 0.00

Debt and receivables can be managed in Acubiz in various ways.

1. Deducted or paid via salary (specific salary file exported from Acubiz)
2. Or through postings on the employee creditor/vendor, with deductions or payments handled in another company process.

See how to enable or disable automatic submitting >>