System Accounts in Acubiz

Acubiz has system accounts for various daily functions.

In Acubiz, there are five system accounts where there can be specific settings..

• Personal Purchases on Credit Cards
• Cash Withdrawal on Credit Card
• Mileage (Tax-free mileage for personal car)
• Travel Allowance
• Salary Balance Account

(System account setups may vary, but the above is standard)

Personal Purchases on Credit Cards

Users can select this account during settlement, similar to regular cost types, making it visible to all users.

Employees can use this account if they charged a personal expense to a company credit card. Selecting this account reverses the transaction, indicating the employee owes the company.

Handling may vary by company setup in Acubiz, but generally, a credit is applied to the employee's interim account while the amount is deducted from their salary through payroll processing.

Learn more about:

• Electronic Transactions with Invoice
• Employee Expenses and Reimbursements

Cash Withdrawal on Credit Card

Users cannot select this account directly; Acubiz automatically posts to it when a cash withdrawal is detected.

Cash withdrawals are treated as salary advances, as the employee takes company funds and receives cash, resulting in a salary deduction.

Handling may differ by company in Acubiz, but typically, a credit is made to the employee's interim account while the amount is deducted from their salary during payroll.

Learn more about:

• Accounting for electronic invoice transactions
• Employee expenses and reimbursements
• Automatic accounting with type codes
• Toggle automatic submitting
• Currency exchange mark-up transactions

Mileage (Tax-free mileage for personal car)

Mileage pertains to tax-free mileage. Two configurations can be set:

• Account for driving expenses.
  Relevant if Acubiz sends postings to accounts; by default, driving expenses are not recorded directly.
• Salary type code from payroll
  Must match the salary code for tax-free driving allowance; update if the payroll system changes.

Learn more about:

• Employee expenses and reimbursements
• Payout/payroll options in Acubiz

Travel Allowance

Travel allowance is for tax-free diets. Two configurations can be set:

Account for travel expenses.
Relevant if Acubiz sends postings to accounts; by default, travel allowances are not recorded directly.

Salary type code from payroll
Must match the code for tax-free travel allowance; update if the payroll system changes.

Learn more about:

• Employee expenses and reimbursements
• Payout/payroll options in Acubiz

Salary Balance Account

This account is for employee balances related to payroll and cash outlays. It controls the salary type code for payroll deductions:

Setting this up is only necessary if a payroll system is used for outlay transactions.

Not relevant if creditor payment is via the accounting system.

Learn more about:

• Employee expenses and reimbursements

• Payout/payroll options in Acubiz