Employee Accounting Setup

In Acubiz, employees can have transactions that affect them personally, either as a receivable or a debt to the company.

Setting up accounting

For each user in Acubiz, accounting must be set up correctly. Go to ADMIN => USERS to change accounting under ACCOUNT INFORMATION. The following accounting fields are available:

Setup may vary based on your company's Acubiz configuration.

Posting Functions:

All postings impact the accounting system via cost accounting for transactions processed through Acubiz [2].

All postings require an account number and type.

Cash Expenses

This account records:

• Cash outlays (receivable / credit)
• Cash withdrawals and personal purchases on company credit card (due / debit)

These postings may trigger salary deductions or payments via wage exports from Acubiz, if applicable.

Mileage and Allowance

This account records:

• Tax-free travel allowances (Diets)

Typically, these transactions appear only in salary exports and are not posted directly in the accounting system from Acubiz. Leave the field blank if using salary exports.

Pre-registration of Advances

Postings occur without employee handling or approval, when advances are deducted from the cash register into an advance intermediate account.

This account records:

• Advance intermediate to employee

If advance payments are not used, this field will be hidden.

Privately Paid Company Credit Card

For privately paid company credit cards, employees must still settle company-related costs, which post to this account. By default, it mirrors the CASH EXPENSES account but can be adjusted.

• The posting principle aligns with Cash expenses (receivable / credit)

If not used, this field will be hidden.

Cash Withdrawals on Company Credit Card

By default, cash withdrawals are posted to the same account as CASH EXPENSES. A different account can be set if desired; otherwise, it defaults to CASH EXPENSES.

• Accounting principles for cash withdrawals on company credit cards