Fast Track

In Acubiz, a user can be configured to use Fast Track. Fast Track is a feature that requires the user to approve and submit their expense entry immediately after creation. This ensures a continuous workflow and prevents receipts from accumulating for later settlement.

The feature optimizes the overall process flow in Acubiz and guarantees faster processing time towards final posting.

Configuration Options

1. Enabled (Recommended by Acubiz)

When Fast Track is enabled, the user must complete and submit their entry immediately.

• Advantages: Promotes timely registration, ensures quick execution in the approval flow, and guarantees that expenses are posted in the correct accounting period.
• Note: Cannot be combined with the additional Travel Expense module, where multiple receipts are consolidated into one overall settlement.

2. Not Enabled

When Fast Track is not enabled, the user can save their entries as drafts and manually choose when to finalize them.

• Advantages: Suitable in combination with the Travel Expense module, as the user can continuously add receipts to a consolidated settlement during a trip.
• Disadvantages: Increases the risk profile for delayed submissions, which may lead to incomplete period cut-offs and delay the monthly financial closing.

Setting Up Fast Track

The feature is configured on the individual user profile through the following options: