Mail-In: Forwarding from Your Work Email

ℹ️ Acubiz recommends using one of the following features through the Acubiz app:

• Use a PDF file as a receipt by sharing it to Acubiz
• Convert email content to a PDF receipt and share to Acubiz (iPhone only)

Acubiz Mail-In is a simple feature for digitizing receipts and attachments received via email. This feature ensures that your attached files are automatically transferred to Acubiz and linked to the correct expense reports.

ℹ️ Note: This guide assumes that you forward the email from the address registered on your Acubiz profile.

How to do it:

1. Receive the receipt You will receive an email with your attachment/receipt as a file. Select Forward on the email.
   

2. Send to Acubiz

   • Recipient: Enter your company’s unique Acubiz Mail-In email address in the To field.
     
      

   • Subject line: Enter the exact amount of the transaction as a whole number (without currency or decimals – e.g., "2895"). This ensures the receipt is automatically matched to the correct purchase.

   Important: If the subject line is left blank, no automatic matching will occur. Instead, the receipt will end up in your document bank, where you will need to manually link it to the transaction. Mail-In does not automatically scan the content for date or amount.

3. Processing in Acubiz The receipt has now been transferred. You can then complete and submit your expense report in Acubiz as usual.