Override of Accounting String in Finance

In Acubiz, only the expense types relevant to regular users are generally created. If an employee in the finance department needs to post to an operating account that is not set up as an expense type in Acubiz, the standardized accounting can be manually overridden.

ℹ️ Note: Overriding accounting requires a Finance role. Users with this role have access to post directly to all accounts from the accounting system – even if the account is not set up as a fixed expense type in Acubiz.

How to override an accounting entry

When a transaction is processed in the finance control, the accounting can be overridden by clicking the icon to the right of the Expense Type field.

Example:

1. The expense type "Hotel" is selected by default.
2. The finance user activates override and enters, for example, account number 7884.
3. The transaction is now posted to account 7884, regardless of which account was originally linked to the expense type "Hotel".
   

The following fields can be overridden:

• Posting text
• Account number
• Account type
• VAT code

When an accounting entry has been overridden, the icon on the transaction will be highlighted in green as an indication of the change.