VAT Split for Swedish Representation in Acubiz

This guide describes the setup and handling of VAT deduction for Swedish representation in Acubiz. For correct calculation of the VAT allocation, the Swedish Tax Agency's official calculation tool is used: 👉 Swedish Tax Agency's calculation tool

Note: The tool is provided by the Swedish Tax Agency. Acubiz reserves the right for changes in external tools and legislation.

1. Setup in Chart of Accounts (Acubiz)

To enable automatic VAT splitting, four new accounts must be created in the chart of accounts:

Split Account:

ℹ️ See How to create a split account (allocation account)

• Split VAT - representation (Created as a split account)

Expense Accounts:

ℹ️ See Create new expense type (New account)

• VAT to deduct (Deductible VAT)
• Expense you can deduct (Deductible expense)
• Expense you cannot deduct (Non-deductible expense)

ℹ️ Important: The three expense accounts must only be used as split accounts
.

Make sure the account numbers in Acubiz match your company's specific chart of accounts.

2. Procedure for Financial Approval

When a representation expense is to be processed in Finance, it is handled as follows:

1. Copy comment: Copy the original comment from the transaction so it can be transferred to the split lines.
2. Change expense type: Change the transaction's expense type to Split VAT - representation.
3. Calculate allocation: Enter the values from Swedish Tax Agency's calculation tool on the split lines.
   
   
4. Insert comment & approve: Insert the copied comment on the split line and complete the approval.

The transaction is now correctly allocated and ready for export to the accounting file.