CPM: Targeted Employee Control (Quality Assurance)

Although CPM (Company Policy Manager) primarily works to automate processes based on amounts and accounts, the module also allows for the implementation of targeted employee control. This feature is especially useful for onboarding processes for new hires or if an employee has a history of frequent errors in their settlements.

By activating control at the individual level, you ensure that data quality remains high while the employee receives the necessary training in the company's expense policy.

System Hierarchy and Prioritization

When an employee is assigned a specific control profile, this setting will generally override the more lenient rules in the system – including the general spot check control and certain account-specific configurations.

However, the function works closely with the rest of the hierarchy, which means that stricter account rules (e.g., 100% control on specific countries or high amounts) will still be enforced independently of the employee’s personal rate.

Setup in Acubiz

Configuration is done directly on the individual employee profile under the menu item Company Policy ➔ Financial Approval:
 

• Disabled Control (Default): When spot check control is disabled on the profile, the employee simply follows the company’s general CPM flow (e.g., a general spot check of 10% or 25% along with the usual account rules).
  
   
• Percentage Employee Control (e.g., 50%): When spot check control is activated and set to a specific value – for example, 50% – the system will automatically select half of the employee’s total transactions for manual review in Finance. This happens regardless of whether the company’s general spot check control is set significantly lower.
  
   
• Full Control (100%): If the value is set to 100%, all transactions from the given employee are consistently sent for manual approval in the Finance Department before final posting. Since 100% employee control has the system’s absolute highest priority, it ensures complete transparency and control over the selected person’s spending.
  

Strategic Advantage

This differentiated approach means that the Finance Department can focus efforts on individual employees for a limited period without having to tighten rules for the entire organization. The rest of the company can continue to benefit from a fully automated flow, while data quality on critical profiles is ensured.