CPM: Finance Approval Report (Reporting and ROI) – Acubiz Help Center

When CPM (Company Policy Manager) is enabled, a large part of the company's receipt workflow is automated. To provide the Finance Department with full transparency and documentation of this process, Acubiz automatically generates a monthly Finance Approval Report.

The report offers detailed insight into the last 30 days of transactions and shows exactly which receipts have been automatically approved by CPM and which have been selected for manual review. This is where the company can clearly see the saved workload (ROI) in Finance.

ℹ️ Note: The Finance Approval Report is an integral part of the CPM add-on module. If the module is not activated, the reporting option will not be available.

Activation and Setup

The report is configured under Local Settings, where the feature can be enabled or disabled.

The system automatically generates the report on the first day of each month with data from the previous month. To ensure quick follow-up, a valid email address can be entered in the Send report to field, after which the responsible party receives a direct notification when the report is created.

How to Access and Use the Report

Historical reports are stored in the system and can be found at any time via the following path: Finance ➔ Reconciliation ➔ Company Policy Manager reports

The overview presents reports from recent months. Each report contains a complete tally of the transactions that either required manual review or were automatically processed for export via CPM auto-approval.

Measuring Efficiency (Example)

The report directly highlights the efficiency gains. The table below shows an example from a company that has set specific amount limits on expense types, selected employees under 100% control, and a general sample rate of 1%:

Month	Report Date	Saved Workload in Finance with CPM	Status
July	08/01/2025	75% of all receipts auto-approved	Processed
August	09/01/2025	78% of all receipts auto-approved	Processed
September	10/01/2025	78% of all receipts auto-approved	New

In this scenario, the Finance Department has reduced their manual receipt handling by over 75%, as three out of four receipts are posted completely automatically.

Saved Workload in Finance with CPM Enabled
July (Report 08/01/2025)	August (Report 09/01/2025)	September (Report 10/01/2025)
75%	78%	78%

Date Fields and Key Figures in the Report (Data Basis)

When a specific report is opened, the data is divided into the following elements, explaining why receipts have been selected for review:

Report Date: The date the CPM report was generated and compiled for the previous month.
Total Number: The total number of transactions processed through Acubiz in the given month.
Documents Selected: The total number of transactions filtered out for manual review in Finance based on your overall rule set.
Sample (Employee): The number of transactions selected due to targeted control on specific employee profiles. (These are included in "Documents Selected").
Sample (Company): The number of transactions selected based on the general sample percentage (e.g., 1%). (These are included in "Documents Selected").
Amount Exceeded: Indicates how many of the selected transactions were retained because they exceeded a defined amount limit on an expense account (e.g., 124 out of 165 receipts).
Country: Indicates how many of the selected transactions were retained because they were made in a specific, controlled country (e.g., 14 out of 165 receipts).
Customized Check: ⚠️ Legacy field. No longer used and will always have a value of zero (0).

Report Workflow Status

To ensure a structured internal workflow in Finance, each report can be assigned a status:

New: The report has been generated but not yet reviewed (default status).
In Progress: The report and associated discrepancies are under review.
Processed: The month's review and reconciliation have been completed and approved by Finance.

Fields in the Report

By clicking on the report, a file can be downloaded that provides additional details.

#	Column Name	Description / Function
1	Employee name	The name of the employee who made the entry.
2	Date	Transaction date.
3	Type	Transaction type (e.g., expense, credit card, etc.).
4	TravelID	The unique ID for the specific travel expense report.
5	Encl.No	Receipt number indicating the transaction's sequence in a travel expense report. Field is empty for standalone receipts (Fast Track).
6	ExpenseType	The selected expense type for the transaction.
7	CountryISO	Country code (ISO) for the country where the transaction was made.
8	OwnCurrency	The company's primary currency (system currency).
9	Amount	Amount converted to the company's own currency.
10	Foreign currency	The foreign currency in which the expense was originally incurred.
11	Foreign Amount	The original amount in foreign currency.
12	Selected for Finance Approval	Indicates whether the transaction has been selected for manual finance approval.
13	workflow	Shows the specific approval process and history for the finance review.
14	Random Employee	Indicates whether the transaction was selected for review due to an individual employee sample setup. See: CPM: Targeted Employee Control (Quality Assurance)
15	Random General	Indicates whether the transaction was selected for review based on the company's general sampling percentage. See: CPM: Configuration of General Sample Control
16	Amount on account	Indicates whether the transaction was selected because a set amount limit on the expense type was exceeded. See: CPM: Targeted Finance Control at Account Level
17	Country on account	Indicates whether the transaction was selected because the country of expense is marked as subject to control on the expense type.
18	Customized	⚠️ Legacy field. No longer used.
19	CPM units	Indicates the unit type used (e.g., "Participants" or "Days"), if the account requires specific breakdown. See: CPM: Amount Limits per Participant or per Day (Compliance)
20	CPM Number of units	Indicates the number of entered units (e.g., number of participants or number of days). See: CPM: Amount Limits per Participant or per Day (Compliance)
21	CPM Max per unit	Indicates the maximum amount limit per defined unit (e.g., max $500 per participant).
22	CPM Violation explanation	Shows the employee's written explanation/reason if a set unit limit has been exceeded.