CPM: Manager Approval Based on Account Rules

When CPM (Company Policy Manager) is enabled, it allows for fine-tuning the approval flow at the account level. Instead of all receipts consistently following the same fixed approval path, you can differentiate when a transaction requires a manager's approval and when – for low-risk expenses – it can be sent directly to Finance or straight to accounting.

This intelligent management of manager approval is primarily based on two parameters:

1. Transaction amount (When the amount spent exceeds a set limit)
2. Country of expenditure (When the expense is made in specific countries)

ℹ️ Note: This advanced form of rule-based approval is part of the CPM add-on module.

Flexible Combination Options

Policies can be set up individually from account to account, providing great flexibility to reflect the company’s actual risk profile.

Here are three examples of how the logic can be configured in practice:

• Example A: Amount and Country Limit
  The rule is set so that transactions must be approved by a manager if the amount exceeds 2,000 DKK (system currency) or if the country of expenditure is Denmark (DK). Consequence: All transactions made in DK are always sent for manager approval regardless of amount. Transactions made in all other countries (e.g., Germany or USA) are only approved by the manager if the amount exceeds 2,000 DKK. If under 2,000 DKK, manager approval is bypassed.
  
   
• Example B: General Amount Limit (Regardless of Country)
  The rule is set so that all transactions over 0 DKK must be approved by a manager. Consequence: This corresponds to the traditional flow where absolutely all entries on the given account must be cleared by the manager first.
  
   
• Example C: Country-Specific Control (Regardless of Amount)
  The rule is set so that all transactions made specifically in Denmark (DK) and Sweden (SE) must be approved by the manager. Consequence: Transactions from DK and SE always go to the manager for approval, while transactions from the rest of the world automatically bypass the manager and proceed directly in the flow.
  

Why Use Differentiated Manager Approval?

By allowing Acubiz to assess receipts based on country and amount, you remove unnecessary administrative work from the company’s managers. Management only needs to spend time approving transactions that actually fall outside the boundaries of your standard policy, while smaller or low-risk expenses automatically flow through the system.