Perform Financial Control Before Export

In Acubiz, the ultimate verification of transactions within Financial Control is conducted by the financially accountable Pro users prior to the generation of an accounting file for the ERP system.

Content

• Check the expenses
• Approve the expense
• Decline the expense

Check the Expenses

When settled costs come to Finance's control, they have gone through the EMPLOYEE -> APPROVE flow.

Upon approval of the expenses by the designated approver for the employee, a financial review of the accompanying documentation must be conducted to ensure accurate accounting, appropriate attachments, and correct VAT compliance.

Above is a list of costs that are subject to approval by Finans.

Finance has (usually) the following check of costs:

• Are the expenses recorded accurately?
• Is the documentation legible, and does it correspond with the expenses (appropriate receipts)?
• Is the dimensional categorization accurate (Department, project, etc.)?

The finance department is also afforded the opportunity to rectify the cost posting and dimensioning. Once the costs have been thoroughly reviewed, there are two options available:

Approve the Expense

Upon approved verification, the transaction is prepared to be exported to the accounting system

Decline the Expense

In the event of rejection, a decision must be made

• Determination of whether the expense should be returned to the employee or the approver
• An explanation regarding the rationale for the rejection of the expense