Perform financial control before export

In Acubiz, there is one last check before creating a posting file for the ERP system - FINANCIAL APPROVAL.

When settled costs come to Finance approval, they have been through the flow EMPLOYEE -> APPROVAL.

Once the expenses have been approved by the employee's approver, a financial check will have to be performed.

Above is a list of costs that are subject to approval by Finans.

Check the expenses

Finance has (usually) the following check of costs:

• Are the expenses posted correctly
• Can the documentation be read and does it match the expense (correct receipts)
• Is dimensioning correct (Department, project, etc.)

The finance department also has the opportunity to make corrections to the cost posting and dimensioning. Once the costs have been checked through, there are 2 options:

Approve the Expense

Upon approved verification, the transaction is prepared to be exported to the accounting system

Decline the cost

In the event of rejection, a decision must be made

• Should the expense be sent back to either employee or approver
• A description of why the expense is rejected