Perform financial control before export

In Acubiz, the final control of transactions is carried out before a bookkeeping file is created for the ERP system - FINANCE CONTROL.

When settled costs come to Finance's control, they have gone through the EMPLOYEE -> APPROVE flow.

When the expenses have been approved by the employee's approver, a financial check of the attachment must be carried out in relation to correct accounting, correct attachment and correct VAT.

Above is a list of costs that are subject to approval by Finans.

Check the expenses

Finance has (usually) the following check of costs:

• Are the expenses posted correctly
• Can the documentation be read and does it match the expense (correct receipts)
• Is dimensioning correct (Department, project, etc.)

The finance department also has the opportunity to make corrections to the cost posting and dimensioning. Once the costs have been checked through, there are 2 options:

Approve the expense

Upon approved verification, the transaction is prepared to be exported to the accounting system

Decline the expense

In the event of rejection, a decision must be made

• Should the expense be sent back to either employee or approver
• A description of why the expense is rejected