With CPM and the configuration of Expense Types and users, selected transactions will be approved by the FINANCE department, while others will proceed directly to export. Enabling the Financial Approval Report generates a detailed report of transactions manually approved by FINANCE and those automatically approved by CPM within the past 30 days.

Content:

• Enable CPM Finance Approval Report:
• How to use the report:
• Fields in the report

Enable CPM Finance Approval Report:

Under LOCAL SETTINGS, you can toggle the financial approval report as shown below.

The report is generated on the first day of each month.

To receive a notification when the report is ready, enter a valid email in the SEND REPORT TO field.

How to use the report:

You can find the report under FINANCE => RECONCILIATION => COMPANY POLICY MANAGER REPORTS.

The overview provides the most recent monthly reports automatically generated by the system. Each report includes details regarding transactions that have been manually approved by the finance department, as well as those automatically approved through the CPM auto-approval process, for the respective month covered by the report.

The example below illustrates a company that has established limits on cost types and designated users, in addition to setting a general spot check rate of 1%.

Explanation of the different elements:

1. Report date:
   The date the CPM report was run and totaled for the previous month.
2. Total docs:
   The total number of transactions that have passed through the flow in the previous month.
3. Documents selected:
   Based on the cost type thresholds, this is the number of transactions that have been selected for manual control in financial approval.
4. Sample (employee):
   The number of transactions that have been selected for financial control based on the spot check setup for selected employees. These transactions are in addition to the transactions specified in point 3.
5. Sample (company)
   The number of transactions that have been selected for financial control based on the general spot check value for financial control (in this case 1%). These transactions are in addition to the transactions specified in points 3+4.
6. Amount Exceeded:
   Indicates that 124 transactions out of the 165 (item 3) have been selected for financial control because they have exceeded the amount limit
7. Country
   Indicates that 14 transactions out of the 165 (item 3) have been selected for financial control because they are marked as transactions for a specific country requiring financial control.
8. Custom Check ⚠️No longer used! (Legacy) Will always be zero (0)
9. Status:
   A status of whether the report has been processed and checked. There are 3 stages:
   1. New (default)
   2. In Progress
   3. Processed

Fields in the report

By clicking on the report, a file can be downloaded that provides further details.