Acubiz enables the viewing of receipts and vouchers directly from the company's accounting system. This can be done, for example, by selecting a financial entry in the accounting system and then pressing a button that opens the voucher in Acubiz (through a web browser).

Conditions in Acubiz

This is a standard feature in Acubiz and therefore requires no configuration in Acubiz. However, there are requirements for the specific setup of Acubiz.

1. TravelID must be included in the Acubiz export file (Column 22 in standard export format>)
2. TravelID must be stored in the accounting system at the time of posting.

Conditions in the Accounting System (ERP):

In order to use this functionality, it is necessary to develop a function in the accounting system that can perform reverse lookups (e.g. a button or another solution in connection with financial postings). This function is not necessarily a standard function in the accounting system and must therefore be investigated in cooperation with the company's accounting system supplier. The costs associated with this will be borne by the company itself and are therefore not related to Acubiz.

Receipts Lookup in Acubiz

A unique URL must be generated per transaction / posting. This is done with 3 elements - 2 static values and a dynamic value. The values to be put together are:

URL for Acubiz:

https://[COMPANYID].acubiz.com/asp/[COMPANYID]/[COMPANYID]EMS_[ISO-LAND].nsf

Query for the Receipt

/ShowDocument?OpenAgent&ID=[TravelID]
[TravelID] = 1000098 (example)

Example of composite unique URL to a transaction

https://kbrdemo.acubiz.com/asp/KBRDEMO/KBRDEMOEMS_DK.nsf/ShowDocument?OpenAgent&ID=1000322

Who can see what:

• The employee can see his own receipts
• The secretary can see his own receipts and those you are secretary of
• Approver / manager can see their own receipts and those you are approver / manager for
• Finance users can see all receipts.