View Receipts in Acubiz from Accounting System – Acubiz Help Center

Acubiz allows access to receipts and attachments directly from the company's accounting system. In practice, this happens when the user selects a financial posting in the ERP system and clicks a button, after which the attachment automatically opens in a web browser via Acubiz.

Overview in this article:

1. Prerequisites in Acubiz
2. Prerequisites in the accounting system (ERP)
3. Construction of the URL for document lookup
4. Permissions and access control

1. Prerequisites in Acubiz

The function is part of the standard functionality in Acubiz and requires no specific configuration. However, the setup of the data flow must meet the following three requirements:

Export of TravelID: The field TravelID must be included in the Acubiz export file (Column 22 in standard export format >).
Storage in ERP: TravelID must be saved in the accounting system at the time of import.
Return lookup: TravelID is used as the unique key for return lookup of receipts and invoices in Acubiz.

2. Prerequisites in the accounting system (ERP)

To use the solution, an integration or function must be established in the accounting system (e.g., a button related to financial postings) that can generate and open the lookup URL.

Note: This button/function is rarely a standard feature in the ERP system. Development must therefore be clarified and arranged with the company's own ERP provider. Any costs associated with this are borne by the company itself and are not the concern of Acubiz.

3. Construction of the URL for document lookup

To open the correct attachment, a unique URL must be generated per transaction. The URL consists of three elements: two static values and one dynamic value (TravelID).

Standard structure:

Plaintext

[Base URL] + [Query]

Base URL to the company’s Acubiz solution (static):
Plaintext
```
https://[COMPANYID].acubiz.com/asp/[COMPANYID]/[COMPANYID]EMS_[ISO-COUNTRY].nsf
```
Tip: The base URL can be found by logging into Acubiz EMS on the web and copying the address from the browser’s address bar for the individual company.
Query for receipt (dynamic):
Plaintext
```
/ShowDocument?OpenAgent&ID=[TravelID]
```

Example of a composed, unique URL: