If you're an Acubiz customer and have one company set up, expanding your business to include multiple companies is a great step. Just keep in mind that this change will need to be reflected in Acubiz as well. While adding more companies won't automatically affect the users of your existing company, it will bring some changes to how you manage your Acubiz solution moving forward.

Contents of this article

• Switch between companies:
• The setup of the individual user in Acubiz
• Access to secondary companies.
• Other influences

Switch between companies:

Here's an example of an Acubiz solution that includes companies in DK, SE, DE, NO, and FI, allowing you to switch between them easily.

The options available depend on the roles and access levels assigned to each user in Acubiz.

The setup of the individual user in Acubiz

In a single company setup, users are created within that one company. However, with multiple companies, you'll need to consider an additional factor: the user's connection to the primary company and their roles in the secondary companies.

Primary company:

The primary company is where the user is employed and where their expenses are incurred. You’ll need to determine which primary company the user is associated with through their setup:

Here, you can select the primary company, and remember, only one primary company can be chosen.

If a user needs to process settlements across several companies, you can purchase an additional function in Acubiz to facilitate this ->

Access to secondary companies.

• See Extend a user's roles to secondary companies

Other influences

There might be additional factors affected by transitioning from one company to multiple companies, which can vary based on your specific needs and setups.

• Accounting data integrations (both manual and automated)
• Integrations for exchanging master data (automated)
• Integrations for credit card transactions (this depends on your bank and the agreements in place)
• Setup in the new companies, such as:
  • Accounts (financial accounts and/or vendor setups)
  • Financial dimensions
  • General setup of functions in Acubiz

It’s always a good idea to reach out to Acubiz before making these kinds of changes.