Create an Allowance (Per Diem)

If your company provides a travel allowance, you can set it up in Acubiz.

Acubiz offers two types of rates under Danish allowance rules:

• Full allowance (Current rates)
• Partial allowance (25%)

Each employee can set their initial allowance rate in their master data, eliminating the need for them to choose a rate.

Allowance Types

Employees must manually create their allowances in Acubiz; the system does not calculate them automatically when generating expense reports.

You can create allowances in two ways:

• Single allowance
• Allowance within an Expense Report

Note that single allowance creation may be disabled in some Acubiz configurations, requiring allowances to be created within an Expense Report.

To create an allowance:

Click Create, then select Allowance.

This page allows you to define the details of the allowance you create.

Please provide the following:

• Start date + time
• End date + time
• Destination country
• Destination

Then click Continue.

Acubiz will calculate the allowance amount for your trip..

Click Save and Close to go back to the Expense Report.

The allowance is now an annex line on the Expense Report. Finalize your report before submitting for approval.

Allowance Changes

Using the full allowance rate, you can add or deduct amounts in the individual allowance calculation.

Round Trip Allowance (Finland, Norway and Sweden)

In Finland, Norway, and Sweden, you can take a round trip through multiple countries, which can be cost-effective due to varying rates.

The process is similar, but for round trips, you can choose arrival times in each country.

Examples of round trips for Finland and Norway.

Including example of round trip (multi-destinations) for Sweden:

In Sweden, departure and arrival details are required, but the principles remain the same.

Remember to use the departure country's time zone for all time indications during the journey.!