Withdraw Cash on Company Credit Card

Handling Cash Withdrawals on Company Credit Cards

During business trips, it may sometimes be necessary to withdraw cash on the company credit card—for example, at destinations where card payments are not possible.

In Acubiz, cash withdrawals on company credit cards are handled as a personal account. This means that the withdrawn amount is considered personal funds until it is offset with documented business expenses. If the transaction is approved and sent to finance without offsetting, the remaining amount will, as a rule, be deducted from your salary.

Example of Reconciliation and Offset

Below is an illustration of how a cash withdrawal is reconciled in practice when you register your subsequent expenses.

Starting point: Cash withdrawal in Denmark
You withdraw 1,000.00 DKK on your company credit card.

• Debt to the company: 1,000.00 DKK

To offset this debt, you must continuously register your cash business expenses by photographing and uploading your receipts via the Acubiz app.

Registered expenses in the example:

• Taxi: 688.00 DKK

• Meals (sandwich): 36.00 DKK

• Meals (coffee): 28.00 DKK

• Literature (books/newspapers): 55.00 DKK

• Total documented expenses: 807.00 DKK

The Final Calculation

When your expenses are offset against the original cash withdrawal, the balance looks as follows:

Consequence:

Since you have 193.00 DKK left in cash, you owe this amount to the company. After manager approval, this difference will generally be deducted from your next paycheck.

Note: The final settlement method and salary deduction always depend on your company’s specific policies and setup in Acubiz.