Create a Tax-Free Travel Allowance (Per Diem)

Travel allowance (commonly known as per diems or tax-free travel allowance) refers to a fixed tax-exempt amount that an employer can pay to an employee to cover expenses for food, drinks, and lodging during a business trip.

In Acubiz, there are two types of per diem rates under Danish rules:

• Full per diem (according to current rates)
• Partial per diems (25%)

Per diem rates can be set individually for each employee, so they do not have to choose the rate themselves. Per diems must be manually created by the employee each time. Acubiz does not automatically calculate per diems in connection with a trip.

Create a Per Diem

Click Create and then per diems to create a per diem.

You now need to define the details of your per diem.

Specify the following:

• Trip start + time
• Return + time
• Destination country
• Destination

Click Continue.

Acubiz calculates the per diem amount for your trip.

Per Diem Supplements and Deductions

For full per diem rates, you can specify supplements or deductions to the per diem calculation.

Round Trip Per Diem (Finland, Norway, and Sweden)

In Finland, Norway, and Sweden, it is possible to travel through multiple countries on one trip, which is necessary for the correct calculation of rates. The process follows the same method as previously mentioned, but you can select arrival times in the different countries during the round trip.

Example of a round trip (multi-destination) for Finland and Norway:

Below is an example of a round trip (multi-destination) for Sweden:

In Sweden, more details about the travel itinerary must be provided, but the principles remain the same.

ℹ️ Remember to specify times in the departure country’s time zone throughout the entire trip!