Manual Update of Mileage Rates in Acubiz

Automatic vs. Manual Update

Acubiz automatically updates the mileage rates once a year for the following countries:

• Denmark
• Sweden
• Norway
• Finland
• Germany

For all other countries, the company must maintain and update the mileage rates manually.

ℹ️ Note: Exceptions may occur in cases of special company agreements or complex calculation rules. Acubiz Support is available if you need assistance in specific cases.

Guide: How to Manually Update Mileage Rates

For users in the system to correctly register mileage, the applicable rates for each year must be set up in Acubiz. Follow the steps below to add a new rate:

1. Navigate to the settings:
   • Go to ADMIN in the main menu.
     
   • Select Other Settings -> Mileage Rates.
     
2. Check existing rates:
   • You will now see an overview of the created mileage rates.
     
   • Check if a rate is missing for the current year (e.g., if the rate for the ongoing year is not listed).
3. Create a new mileage rate:
   • Click the Create New Rate button.
     
   • Fill out the form with the applicable information.
     
     ℹ️ Important: Pay special attention to entering the correct start date/year, as the system uses this to calculate mileage for the correct period.
4. Save the information:
   • Review the values and click Save.
   • The new mileage rate is now active and ready for use in the selected year.

💡 Tip: If the form contains fields that are not relevant for your specific rate (e.g., for flat rates without tier models), simply leave those fields empty.